Run execution
without paying for a suite
your team never opens.
Ovillo connects objectives, initiatives, tasks, tracking, indicators and reporting in one place: leadership sees what is actually happening, managers can act on it, and teams carry far less administrative weight.
Four-week pilot on a real initiative · no full stack migration · executive review at the end
Your company grew.
Your operating system didn’t.
Informal process stopped working — but the alternative on offer is a platform you have to build, administer and pay for in full to use a fraction of.
You find out in the meeting
The real state of your priorities lives in people’s heads, spreadsheets and DMs. To know how something is going, you have to ask.
Chasing status
Half the week goes into asking for updates and hand-assembling a report someone will look at for two minutes.
The same information, three times
What the meeting decided gets retyped into the board, the doc and the chat. Nobody knows which one is current.
Half-used licenses
You pay for expensive platforms the team only partly uses — plus the time of whoever configures and maintains them.
The tool is there, the usage isn’t
When updating the system costs more than doing the work, the system goes stale — and stops being something you can trust.
Reporting outward hurts
Every investor or client update becomes its own project: collecting, cross-checking and dressing up scattered data.
Visibility without
chasing reports.
Objectives, priorities, indicators and risks in a single view, fed by the team’s actual work — not by a status someone typed in by hand on Friday.
- Every initiative’s state, with its owner and its drift against plan.
- What is at risk, before the status meeting tells you.
- A board-ready executive report, generated from live data.
Operational control,
without chasing anyone.
Blockers surface on their own and the weekly report is built from work that already happened. Your time goes back to deciding and unblocking, not consolidating.
- Blockers and dependencies visible with their age, not buried in a thread.
- Initiatives, owners and commitments in one place.
- The weekly report gets generated; you review it and send it.
Less administrative
weight.
If updating the system costs more than doing the work, nobody updates it — and the reporting above stops being trustworthy. So in Ovillo an update is one sentence, said where you are already working.
- Your task with the context you need: the decision, the doc, the dependency.
- Update by chat, by voice, from VS Code or from your browser.
- Nobody asks you for a status: the progress is already visible.
From the meeting
to the executive report.
Not an isolated feature: the entire operating loop of an initiative, closed inside one tool.
The objective is set
An initiative with an expected outcome, a date and a sponsor. Everything else hangs from it.
The work is broken down
Milestones and tasks with owners and dependencies. The plan is kept as the baseline.
The meeting is captured
Ovillo joins the call, takes notes and writes the minutes: summary, decisions and commitments.
Tasks and decisions come out
Action items are born as assigned tasks, with context — not as a loose list.
The team updates
One sentence, by chat or voice, from where they already work. Status and hours are recorded.
The report writes itself
Progress, drift, blockers and indicators. The same truth for the team and for the board.
- Checkout v2 ships before the beta; the campaign moves back two weeks.
- QA gets its own staging environment this week.
The edge is not
having more features.
It is the set of capabilities a startup actually needs to operate, without forcing it to build and maintain a complex system. Focus, adoption and total cost.
| Generalist suite | With Ovillo | |
|---|---|---|
| Getting started | Weeks of configuration, custom fields and automations before the first value. | A real initiative running in the first week of the pilot. |
| Reporting | Someone consolidates spreadsheets and builds the report by hand every week. | Generated from live data: progress, drift, blockers and indicators. |
| Status updates | Forms and required fields the team fills in late, or not at all. | One sentence by chat or voice, from the editor or the browser. |
| Administration | A dedicated role just to keep the tool alive. | Bounded configuration: spaces, roles and templates. |
| Meetings | Notes in a separate doc that have to be retyped as tasks. | Minutes, decisions and assigned tasks out of the same loop. |
| Total cost | Licenses + implementation + administration + training. | A per-active-user license, and the admin time it gives back. |
Ovillo usually replaces
- The task board and its manual reporting.
- The tracking and indicator spreadsheets.
- The meeting-notes doc and its hand-off into tasks.
- The weekly assembly of leadership status.
Ovillo does not replace
- Your repository or your CI/CD.
- Your CRM or your ERP.
- Your day-to-day corporate chat.
- A service desk with complex contractual SLAs.
Four weeks
on a real initiative.
We are not asking you to migrate the company. We pick one initiative that matters, run it end to end in Ovillo, and compare against your own starting point.
Baseline
We measure today: tool spend, reporting hours and who spends them. No baseline, no business case.
Guided setup
We build the space, the objective, the milestones and the roles with your team. The initiative starts running here.
Real operation
Meetings captured, tasks live, the team updating, and the first generated report.
Executive review
We compare start and finish with usage data, and you decide with numbers whether it continues.
What we measure, so the savings are not a promise
What you control,
and what it connects to.
The two questions that always come up in an evaluation, answered before you ask them.
Permissions, privacy and control
- Isolated spaces per team, client or project, with per-space roles: admin, member and external editor.
- Cross-company collaboration without exposing the rest of your operation: an external only sees their space.
- Human approval where it matters: what the agent proposes is reviewed before it sticks, and every change lands in the activity log.
- Corporate access: Google and Microsoft sign-in, passkeys, revocable personal tokens and your own domain.
- Your data leaves when you want: export tasks and spaces without asking anyone.
It plugs into where you already work
The same information and the same permissions on every surface: nobody sees more by coming in through another door.
- Move the dump to ClickHouse (ONB-1) — Ana M., due Aug 30.
- Encryption at rest (ONB-3) — Luis R., no date.
- Review reports (ONB-6) — unassigned.
Run your own numbers.
The honest comparison is not price per seat: it is licenses plus the time that goes into administering the tool and assembling reports. This is an estimate from your numbers, not a promise.
We assume the pilot gives back half of the reporting time, not all of it. Adjust with whatever you measure in your own operation.
Yearly figures in USD. Per-user prices are the public ones on our pricing page.
In one session we show you
what your operation looks like in Ovillo.
Leadership gets control, managers gain context and the team cuts reporting work. If after the diagnostic it does not make sense for you, we will say so.
Start pulling
the thread.
An organization runs better on a system that is more focused, more adoptable and cheaper in total. Let’s prove it on an initiative of yours.